Privacy and Data Policy

Your privacy is the concern of the Hong Kong Olympiad in Informatics Organizing Committee. We respect personal data and are committed to fully implementing and complying with the data protection principles and all relevant provisions of the Personal Data (Privacy) Ordinance.

Last Updated: 2017-09-12.

Data we collect

We collect data such as your name, email address, date of birth, phone number, school, school-related data, social network usernames, attendance and contest records. We keep a copy of your work you submitted to the Online Judge and the associated feedbacks. We also keep a record of your site activities, such as time, your IP address, URLs accessed and browser used, as you visit the Online Judge.

How do we collect it

Your data is voluntarily provided by you and your school. Feedback for your work, attendance, and contest records are created by us. We collect your site activity record via server log, cookies, and use of third party services such as Google Analytics.

Why do we collect it

Your information is necessary for us to accept you to our competitions and/or to provide you educational services. If you do not provide us the data, or request us to delete your data, we cannot perform such functions for you. You data may also be used by us for other educational and research purposes.

We use your email address to contact you about your account / your school's accounts. We may also use your email address to send you information about activities organized by us and the Hong Kong Association for Computer Education. You may opt out of such messages in the Settings page.

How do we use it

We take appropriate steps to protect your data against loss, unauthorized access, use, modification or disclosure. You agree that your data will be transmitted and stored in our servers globally.

We erase data such as phone number, school-related data and social network usernames and site activity records after your account is closed permanently. We retain the connection between you and your work indefinitely for educational and research purposes unless you specifically request us to anonymize your work. We retain your name, date of birth, school, and attendance and contest records indefinitely for certification purposes.

Please note that we may disclose your data to your school, and some of your data, including name, school and attendance and contest records, to the public. Your work and the associated feedbacks may also be disclosed to the public in accordance to the license you grant to us.

Your rights

It is your right to access and correct your data that we hold in accordance to the Ordinance. You may also request us to permanently close your account, so that your data is deleted (except those specifically retained permanently) and your work anonymized. If you wish to make such requests, please contact us in writing to Personal Data (Privacy) Officer, The Hong Kong Association for Computer Education, Kowloon East P.O. Box 68432.